Enterprise Search
Well-architected search solutions
Bridging information silos with best practice data architectures and search solutions.
Enterprise Search
Democratize data with Findability
Retain Governance and break away from data silos with new architectures.
Enterprise Search
Democratize data with Governance
Bring together people, data and tools.
Enterprise Search
Build a data community
Break data silos. Enhance data discovery. Increase visibility and trustworthiness.
Enterprise Search
Simplify collaboration
Work seamlessly with tools with context.
Enterprise Search
Automate
Provide actionable insights with robotic automation.
Enterprise Search
Enhance Knowledge Management
Enhance knowledge capture with document annotations, redactions and other external remarks.
Enterprise Search
Search solutions for Legal: NetDocuments NetKnowledge
A better way to search with NetDocuments NetKnowledge.
Enterprise Search
Search solutions for Legal: BA Insight
Advanced, web-like search experiences that are relevant, personalized, and actionable. Maximizing effectiveness of attorneys across the firm.
Searching for Information in the Enterprise
Most employees spend nearly two hours a day searching for documents. Save your employees time with an easier way to find documents in your organization – instantly.
Employees require instant access to the best ideas, official policies, and documents they need. Existing business systems have advanced search, such as DMS search, but only for the universe it manages. With enterprise search, you access a single, authoritative source to your organization’s best or official answer.
Search solutions for Legal
A Better Way to Search
Every day, the number of documents, emails, and platforms utilized in your organization grows. Too many different systems create confusion and poor alignment. Well-architected search solutions help organizations bring all their information and documents together to form a single source of truth, so your users don’t have to perform multiple searches in different places to get the information they need.
What is Enterprise Search?
According to a recent report published by KMWorld, lawyers can spend up to 22% of their work hours searching documents scattered across dozens or more internal data sources. What if finding information across all the data sources in your organization was as easy as doing a single Google search? Welcome to the world of enterprise search.
The term “enterprise search” refers to technology that brings an internet-like search experience to finding and retrieving relevant documentation, data, and knowledge that are stored in various formats across multiple databases within an organization. Enterprise search empowers your teams to benefit from the combined knowledge from across all internal data sources, presented in a more holistic view.
With enterprise search, content from all your information sources, such as documents and email stored in document management systems (DMS), websites, intranets, CRM tools, financial systems, and more, can be indexed and made easily searchable, all in one place.
Why Enterprise Search is Important?
Knowledge is power. For knowledge workers that deal with significant amounts of documentation, such as law firms, large businesses, and public sector entities, enterprise search has become a valuable — and even mission-critical tool for daily operations. This is because it dramatically reduces the time it takes to retrieve all the most relevant records an individual intends (and has access) to find. Everything can be found in one place versus having to search in multiple locations.
Most technology platforms are designed with the purpose of doing one or a few things really well: a CRM keeps all client data together in one place, accounting platforms track billing information, etc. But many times, a business will need to access a combination of all these different records housed within the siloed sources. With enterprise search, a single search query allows you to surface the information you need, regardless of where it’s stored, eliminating the need to repeat searches in each location. Additionally, you can see the data in relation to the content in the other data sources, giving you a bigger picture view.
Enterprise search is important for businesses because it saves time, harnesses valuable knowledge, and enhances employee experience.
How Enterprise Search Works
For a piece of content to be searchable, it must first be indexed so the enterprise search system can recognize and find all available details about the file. Most modern systems submit new and updated documents, emails, rich media and other files for indexing almost instantly, but the indexing process may take some time to complete. Those indexing jobs also have different priorities. For example, new content indexing is usually given the highest priority, while updates on existing contents have lower indexing priority.
One of the main functions of enterprise search is to automate this process and continuously index multiple data sources at once and/or federating the search results from multiple indices, instantly presenting all of these results together in one unified interface.
Top 6 Benefits of Legal Search Solutions
Enterprise search technology is changing the way businesses find and access their data in significant ways.
Here are just some of the benefits you can expect by implementing an enterprise search solution:
Finding Everything You Need with One Search
Enterprise search allows you to tap into all your available information sources and have a single, authoritative source for your organization's best and official answers. Being able to see data in context to its relationship to other data builds a more complete information picture.
Unifying and centralizing those searches in a one-stop-shop makes accessing and referencing historical documentation, data, and knowledge easier than ever before.
Legal Research
Lack of easy and rapid access to information causes delays, is extremely expensive, and risks missing essential insights. The top cause of this is information silos – information stored in many different systems. The solution is to create an internet-like search experience by providing a single access point to a unified view of information across multiple systems, creating a perfect legal search solution. Organizations have saved millions of dollars in attorney and paralegal time by taking advantage of this approach.
Knowledge Management
Law firms are knowledge businesses. The inability to easily identify and re-use prior work product and precedents reduces efficiency and utilization. By tapping into all key systems, including commercial services like LexisNexis, and by presenting information in easy-to-use knowledge centers, firms can provide practice portals with dynamic legal content. When they have ready access to large quantities of information with just a few mouse-clicks, all levels of employees at the firm are more productive and effective. With better Search and better KM, firms have boosted utilization rates, realization rates, and proposal win rates improving their overall productivity and ROI.
Employee Collaboration
When collaboration and co-operation is poor, innovation and efficiency suffer. Effective search solutions deployed on the corporate intranet have saved thousands of hours and dramatically improved collaboration in the process. By providing search solutions that integrate information and deliver results users expect, it increases their productivity, enables them to leverage existing information, and increases knowledge reuse and transfer.
Locating Experts
The inability to take advantage of in-house experts with specialized knowledge and skills hurts both utilization and realization rates. Geographic, organizational, and time barriers can block employees from tapping into the collective intelligence within their organizations, resulting in employees repeating errors or being unresponsive to other employees, customers, and partners as they waste time trying to find information. By tapping into attorneys’ full “digital footprint” and providing the ability to explore and evaluate tradeoffs between desired aspects of expertise, employees can quickly connect with experts to get ideas, advice, and answers that help them perform their jobs better.
Maintain Data Security & Ethical Walls
Protecting your data against cybercriminal activity should be a top priority, but it’s just as important to prevent unmitigated access to sensitive information by unauthorized personnel. These risks are being amplified with most organizations supporting remote and hybrid work environments and cyberattacks targeting potential vulnerabilities.
Fortunately, enterprise search honors the security set in the systems of record and allows for additional data restrictions that can help keep sensitive information away from individuals without proper access rights. When someone performs a search, they are presented with only the information to which they have been granted access — and nothing else.
NetDocuments NetKnowledge
Powered by Upland BA Insight
With NetKnowledge, Employees Can:
Locate key information...
Locate key documents, experts, business partners, and other information previously locked in business applications without searching one location at a time.
Curate best practices and answers...
Curate best practices though knowledge management
contributions or key term boosting to highlight official
answers.
With NetKnowledge,
IT Teams Can:
Provide compliant, federated search...
Provide personalized search results yet not have to
cache NetDocuments content for local indexing, as
NetKnowledge includes NetDocuments content in
searches though “federation.”
Choose among the search engines...
Gain flexible options for search engines to power NetKnowledge, protecting your investment, including SharePoint, Elastic Search, SOLR or Azure Cognitive Search.
Have choices in architecting the solution...
Run in your data center or Microsoft Azure with ability to index 50+ enterprise systems through connectors .
Connect all important sources and applications...
The application offers connectivity to more than 80 enterprise systems. A relevant to the firm selection of these information silos can be all directly accessed from within NetDocuments!
NetDocuments NetKnowledge
Powered by Upland BA Insight
A Better Way to Search
Whereas enterprise search requires much customization and metadata mapping, NetKnowledge lets you combine the wisdom of your company to create value and deliver the results employees need instantly, while keeping sensitive information accessible to only those with proper access rights.
Save time, boost productivity, and streamline workflows by expanding and unifying your enterprise search. NetKnowledge replaces the slow and frustrating process of searching through different systems and applications individually with one fast, safe, and familiar search experience.
With NetKnowledge,
you can create a single, federated source of truth
that includes all of the documents, policies
and other essential information stored in different
systems across your organization.
Empower Your People with Search
Gone are the days of needing to go to different systems to search for the internal information you need and searches that don’t provide the experience users are expecting. Today’s modern enterprise search provides easier, faster, more relevant results that can help your organization save time, enhance knowledge management and sharing, and maintain data security and ethical walls.
Learn more
Data Minds has the legal search experience
Proven Track Record | 360-Degree Perspective | Industry Certifications
Let's Talk!
Data Minds works closely with NetDocuments, with Upland BA Insight, and with our legal customers to provide them with the leading solutions.
Data Minds has a proven track record of providing innovative ideas, inspiring architectures, design patterns and product enhancements to lead the industry digital transformation.
Gain the insights you need with a better way to search and get more value from your investments.
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