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Capture, store, and leverage critical business content—from your desktop, Microsoft Office applications, Enterprise Portals, or your Web browser
Explosion in Business Content
Business success depends on the ability to secure, centrally manage, and quickly disseminate critical information assets. But in most organizations, information is locked up on user’s computers and e-mail servers, in PST files, or piled up on a desk. This content is difficult to access, and it is almost impossible to ensure that the most current versions of documents are shared across the organization. What’s more, this vital business content can easily be corrupted or lost and is extremely costly to recreate if an employee leaves the organization or it is not properly backed up.
The Proliferation of Unstructured Data
According to the Gartner Group, 80 percent of all information generated by businesses today consists of documents, spreadsheets, e-mails, presentations, drawings and other unstructured data. Industry analyst IDC estimates that Fortune 500 companies lose $12 billion each year because they are unable to adequately manage and exploit this unstructured content. Ask yourself: organizations need tools that enable their users to collaborate with colleagues during document creation, access the most recent version of a document, repurpose content, and automate review and approval cycles, via the Internet, intranet, extranet, enterprise portal, or their favorite productivity tools. In short, they need WorkSite.
Document Management: Document management capabilities — the ability to capture, develop, manage, review, approve, and archive documents — are at the heart of WorkSite. WorkSite provides a comprehensive set of document handling features, including check-in/check-out, version control, full-text and metadata search, and document-level security and permissions. WorkSite also provides a raft of additional capabilities and add-ons to support further team communication and more complex document handling and routing requirements, as well as notification of status changes and new documents. Employees save valuable time and money by leveraging and reusing existing data, instead of recreating the wheel.
Collaboration & Ease of Use: The design goal of WorkSite is to provide both the specific documents needed by individuals to achieve their immediate tasks, and to surround them with the context needed to optimize their work within a team environment, such as additional documents, tasks, calendar items and team e-mail. The breadth of capabilities and intuitive interfaces offered by WorkSite remove the challenges typically found in “front office” deployments — such as large training efforts, process re-engineering, and general lack of adoption. The functionality found in WorkSite removes these barriers and leads to improved user adoption and thus, more rapid Return on Investment. WorkSite has flexible deployment options ranging from stand-alone browser-based applications, seamless integrations into the applications that front-office workers leverage everyday (including MS Office, Outlook, and Notes), integrations via Portlets into leading enterprise portal applications — all designed to deliver the critical collaboration and document management functionality in a way that is tailored to match the specific business need.
Features/Benefits
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Protect intellectual capital by storing all project, matter, or engagement-related files, including e-mail messages and attachments and scanned images, in a secure, centralized repository |
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Comprehensive profiling and metadata capture improve productivity by enabling faster and more accurate searches |
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Tight integration with desktop productivity tools enables quick user adoption with little or no training |
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Browser-based access to repository enables access from anywhere, at any time, eliminating delays related to time zone differences |
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Eliminate bottlenecks by enabling all involved users to view the status of contracts and other time-sensitive documents | |
Interwoven collaborative document management solutions are available for multiple platforms and computing environments.
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